The Tribiosys Solutions Methodology
- the foundation of each client engagement - is an established,
quality-driven process based on an integrated set of deliverables
that build on each other incrementally to deliver solutions
quickly. The process is flexible enough to consider each
client's specifics without sacrificing a rigorous quality
framework.
The Tribiosys Solutions Methodology Suite includes the following
components which are represented in the graphic below:
Click on image for larger view
Tribiosys Strategy Offerings:
Tribiosys’ has a unified strategy offering that spans
all the Practice Areas utilized by clients wishing to elaborate,
plan, prioritize and budget for downstream projects which
could yield quick returns on the investment. We conduct
strategy workshops at various levels tailored to meet our
clients’ needs and budgets.
Some examples of the use of Tribiosys’ Strategic
offerings include:
1. Business, scientific and technical process identification
and optimization.
2. Scientific data integration strategy, application integration
and middleware technology selection and planning.
3. Commercial Off The Shelf (COTS) product identification
and selection including RFP generation and management.
4. LIMS integration planning.
5. Regulatory compliance (21 CFR Part 11 etc.) and
Validation (IQ, OQ, PQ) assessment and remediation
planning.
6. Requirements gathering from multiple groups and stakeholders.
7. Generating Use Cases, functional and technical specifications,
UI Screen mockups and other design documents.
8. Enterprise project identification and planning.
9. Business case generation and ROI estimation.
Our approach is consistent for every strategy
engagement but the workshops will differ depending on the
project scope and are tailored to suit client needs. The
Strategy Offerings are available at three levels:
• High-Level
Discovery Workshop Strategy Offering
This discovery workshop usually lasts one week
and areas of concern are covered with IT and the stakeholders
(clinical, regulatory, scientific etc.). Requirements are
gathered with the input of the stakeholder experts
and assessments are made at an appropriately high level.
This type of strategy engagement is appropriate
for companies wishing to verify their existing plans or
to make a case for further initiatives.
• Broad-Based Strategy
Offering
In this workshop the requirements, assessments
and recommendations are covered in detail with all interested
stakeholders over a four week period. Architecture plans
are covered in detail and candidate projects
with an accompanying roadmap are produced.
• In-Depth Strategy Offering
This strategy engagement is used by companies
wishing to undertake a top-to-bottom analysis of their processes
and data flows. User groups are consulted in detail and
extensive planning and business case analysis
takes place. The usual timeframe for this engagement is
eight to twelve weeks.
In this workshop the requirements, assessments
and recommendations are covered in detail with all interested
stakeholders over a four week period. Architecture plans
are covered in detail and candidate projects
with an accompanying roadmap are produced.
A Phased Approach
All three of Tribiosys’ Strategy Offerings
use a phased approach to identifying, validating and designing
solutions. Each phase utilizes relevant scientific,
clinical, regulatory, business and technical resources to
develop the specific deliverables required of that phase.
• Business Drivers
In this phase the business requirements are
identified by the users and stakeholders in facilitated
sessions. Depending on the length of the engagement,
multiple rounds of requirements validation may be
performed and the project stakeholders are consulted with
to prioritize the business drivers.
• Current State Assessment
Current processes and data flows are identified,
analyzed and mapped. In addition current systems in use
are assessed and their interaction with the data flows and
processes are determined.
• Future State Recommendations
Optimizations to existing processes and data
flows are recommended and a system and architectural plan
is created. In longer engagements the level of detail includes
inter and intra-group process optimizations
as well as detailed architectural plans that complement
current enterprise technologies.
• Roadmap
The roadmap consists of candidate projects mapped
to an agreed timeline. Dependencies, risks and budgetary
factors are explained. The business case is presented and
costs as well as potential returns on investment
are calculated.
Example: Discovery Workshop
Strategy Offering
High-level discovery workshops usually last one week and
participants mostly consist of science,clinical, regulatory
and IT stakeholders. Each day has a specific goal and the
approach is geared towards the efficient gathering
of requirements in the short time allotted. The following
explains the day-by-day activities and deliverables
of a discovery workshop.
Pre-kickoff Period
Before any workshop can begin a point-of-contact or project
manager on the client side must be identified. This person
is responsible for coordinating schedules, ensuring the
appropriate stakeholders are available and booking meeting
rooms at the client site if necessary. An agenda and schedule
for the week is then drawn up.
Day One
The Tribiosys team prepares the necessary workshop material
including a questionnaire that will be completed by stakeholders.
Alternatively a discussion topics list will be drawn up.
Both of these documents are used to discover requirements
in order to determine the critical success factors. The
team will also review any previous pertinent assessments
as well as appropriate existing material such as process
flows and system architectures. The questionnaire or discussion
topics list is distributed before the end of day.
Day Two
Meetings with the appropriate stakeholders take place, usually
individually to ensure better scheduling. The questionnaire/discussion
topics list is used as a basis to gather pressing requirements
and identify key business drivers. Executives are often
consulted in a brief but focused visioning and strategy
session. A functional requirements JAD session usually takes
place in the afternoon.
Day Three
The process flows are mapped by the Tribiosys team and later
validated with the appropriate stakeholders. Existing system
architectures are also examined and future state enhancements
are considered while keeping in mind the corporate enterprise
technology vision.
Day Four
The material from the previous three days meetings are assembled
and analyzed. Potential solutions and improvements are discussed
and any outstanding points of concern or clarification are
resolved. The final deliverable is prepared.
Day Five
The implementation roadmap, possible vendor recommendations
and overall deliverable are finalized. A formal presentation
of the discovery workshop findings and recommendations is
held. An open discussion is encouraged and next steps are
determined.
Deliverables
• Interview summaries and meeting minutes
• Critical Success Factors
• Key Business Drivers
• Prioritized high level requirements
• System architecture options
• Possible product vendor recommendations
• Overall solution options and presentation
• Phased implementation roadmap
